Overview

The QBIC III CMMS solution, QBICFlex, is a flexible database system that will enhance the efficiency of your current operation and maintenance procedures. QBICFlex addresses our customer’s CMMS, Web Self Service, safety and regulatory documentation concerns. Use QBICFlex to meet or exceed GASB 34, JCHO and OSHA regulatory requirements.

The QBICFlex product suite offers solutions specifically designed to automate Operations & Maintenance processes and Technology (IT, AV, Telecommunication etc.) Management. QBICFlex is a flexible, yet powerful maintenance management system that will help you identify what assets you have, where they are, how they are working, and how much they are costing you.

QBICFlex tracks the entire lifecycle of your assets to determine the true Total Cost of Ownership (TCO) -- from acquisition, to related services and parts costs through retirement. Assets including furniture, fixtures, vehicles, equipment, signage, interior building systems, and exterior building systems, even trees and landscaping items can be individually tracked.

QBICFlex links employees, assets and locations into one common easy to use relational database. This linking enables you to track scheduling, work assignments, shop assignments, work weeks, personnel histories, and department assignments. 

Open Architecture the QBICFlex Difference

If you talk to most of the industry experts, they’ll tell you that no one CMMS vendor is going to be able to meet more than 75% to 90% of your needs.  QBIC’s strength is filling that 10% - 25% gap, you can have the look and feel of a simple demand work order response system that most of your technical staff will utilize or a powerful CMMS application with the ability to initiate quality improvement projects, predictive maintenance analysis and much more.

Use existing workflows and canned reports that were developed with over the last 20 years or take advantage QBICFlex’s open architecture environment and powerful toolbox allows administrators to add new controls such as: data fields, pushbuttons and radio buttons, even your own tables and modules.  QBICFlex comes standard with easy to use development/customization tools that allow tailored solutions that will exceed your requirements now and into the future.

Standard Modules

• Work Order Tracking, including Labor and Materials

• Asset/Component Management

• Preventative Maintenance scheduling and tracking

• PM Inspection Checklist

• Warranty Tracking

• Stock Inventory

• Spare Parts

• Purchasing

• Employee and vendor cost and time

• Reporting

Main Features

The main feature in QBICFlex is the ability to track how productive your organization is in responding to corrective and preventive maintenance issues. QBICFlex stores requestor, asset location, vendor, response time, repair time, labor and material cost, as well as resolution information about each work order. With this data you can analyze your maintenance history, minimize downtime, improve safety, generate regulatory documentation, reduce inventory loss, tighten up the budget process, and increase productivity.

• Setup unlimited number of departments and users




• Easy data entry by utilizing pick list




• Print scheduled work load with click of a mouse




• Close out work orders quickly and efficiently, while adding labor and/or materials




• Comprehensive report library




• Powerful report wizard to generate your own. Supports Crystal Report and Cognos's reporting tools




• Request work orders via the Web




• Multi dimensional PM inspection check list and repair guides

• Open architecture - Add new controls with our toolbox such as: data fields, pushbuttons and radio buttons, even your own tables and modules




• Automatic notification via e-mail, pager or cell phone




• Customizable user screens for employees supporting unique equipment types such as: Facility, transportation, IT, or AV




• Single user or network configurations




• Multiple levels of access/read/write/edit security




• Data download/upload into third party applications




• Call Center functionality for organization wanting to automate help desk monitoring process




• Batch work order processing

Banded Reporting Writer

QBICFlex also comes standard with band reporting engine/toolbox with complex logical and embedded report functionality. Eliminate the need for a third party reporting engine such as Crystal Report and the associated support cost.

Management can track how productive their organization is in responding to corrective and preventive maintenance issues. QBICFlex stores requestor, asset location, vendor, response time, repair time, labor and material cost, as well as resolution information about each work order. With this data and our band reporting engine you can analyze your maintenance history, minimize downtime, improve safety, generate regulatory documentation, reduce inventory loss, tighten up the budget process, and increase productivity.

The reporter data engine can handle arbitrarily complex table relationships including parent, child, grandchild, and great-grandchild relationships. You can even define circular relationships; a table can be related back into itself. Tables and relationships are managed graphically making complex queries easy to understand. After you have specified and configured your data source, the process of creating a report is the same regardless of which data source(s) is used. The reporter's design interface is event driven and user centric making it easy to customize the report until the output looks just the way you like.

Reports are created by drawing objects in the report design window. Reporter supports line, rectangle, ellipse, text, field, image, graph, and embedded section objects. Report objects can be customized with borders, shading, colors, fonts, and shadows to create professional looking reports. Because Reporter is a banded report writer, it provides incredible flexibility for formatting and grouping information. Reporter provides a series of bands that allow you to control where and when information gets printed on your report Reporter also supports sections. Sections are essentially sub-reports that print within the context of the main report. Each section contains its own set of bands and report objects. Reporter supports three (3) different report types: standard listing reports, columnar/label reports and cross-tab reports. Each report has a dedicated wizard that allows you to easily specify the information necessary to create a report.

Preventive Maintenance

We believe our preventive maintenance modules is one of the most unique and powerful in the industry. Our preventive maintenance module allows you to quickly and easily build a database of regularly occurring preventive maintenance tasks. Up to seven (7), including daily PM schedules can be associated with each components.  Setup is as easy as assigning a component to a schedule, or as involved as determining:

• What work needs to be done for each PM schedule
• Where the asset is located
• What tools are required
• What spare parts are required
• Which shop is assigned PM
• What black out dates are assigned to PM
• What charge back accounts and sub accounts
• What PM's should be combined/looped (location, skill set, type of equipment etc,) together in order to improve your PM implementation workflow.
• What inspection/check list or attached  word document, CAD drawing or web link should print with the PM ticket.

Operating Environment

QBICFlex is a three-tier client server architecture that is also ASP enabled. The database and application ties can run on the most common enterprise OS platform and on MS SQL and Oracles database platforms, or operate on low maintenance database platform such as dBase. The ASP concept provides the ability to access the product over the wide area network or Internet.